When planning an event for Minnesota Opera, please use the following resources to communicate regarding event needs.  Depending on the type of event, you may or may not need to complete every form.  For questions, please contact the team member listed next to the procedure.

Date and Room Request

Please review the Company and Campus calendars prior to scheduling your event. Email Sarah Lockwood, Assistant Production Director with potential event date(s) and time(s) for scheduling.

Artist Scheduling Request

If you wish to have Guest or Resident Artists participate in your event, please submit the Artist Scheduling Request.  This form is sent to the Scheduling Team and additional Artistic or Production team members, as needed, who will determine which artists are available and appropriate for your event. Please do not approach artists before communicating with the Artistic and Production Departments via this form. You may also wish to review the Artist Event Scheduling Procedures guide.

Team Contact: Sarah Lockwood, Assistant Production Director – Scheduling, Rentals

Event Tech Request

For events occurring at the Opera Center which require assistance with physical set up, technology, or require IATSE crew to work the event, submit an Event Tech Request a MINIMUM of 14 Days in advance of your event set-up date.  You are encouraged to submit earlier if possible.  This form is used by the Production Department, Facility Manager, and System Administrator to plan when and where physical resources are needed (chairs, tables, microphones, computers, etc.), schedule when rooms need to be set up and struck, and schedule the crew needed to perform the labor, while taking into consideration other events occurring on-site.

Team Contact: Jerry Smith, Assistant Technical & Facilities Director

Artist Event Info Form

Your artist participation has been confirmed and the event details have been finalized.  Now it is time to communicate the details of your event to the artists themselves.  The Artist Event Info Form is submitted to the Scheduling Team for use in producing the Daily Schedule of artist calls and will also be forwarded to all participating artists.  Please submit at least one week before your event.

Team Contact: Sarah Lockwood, Assistant Production Director – Scheduling, Rentals

Marketing/Communications Request

The Mar Comm Request Form is required for:

• Emails (creation, copy review, resend)
• Copy Edits (non-email request)
• Graphic Design Needs (art, print, signage, digital graphics)
• Website Needs
• Social Media
• New ideas/Ideation!

Lead times may vary based on the project/request. Best practice is to submit at least 2 weeks in advance of your need.

Team Contact: Gretchen Halverson, Marketing & Communications Director

Data/List Request Form

If you need data/lists pulled from Tessitura for event communications, use the Data/List Request Form.

Team Contact: Kevin Beckey, CRM Specialist