Event Tech Request

Your Name*
Your Email*
Bill To Department Code*
Four digit department code where the labor associated with this event will be billed
Bill to Project Code
If applicable, enter the Project Code where this labor will be billed
Event Title*
Event Location*
- Bemis Hall
- Jones Studio
- Dance Studio
- Scene Shop Paint Space
Approximate Number of Guests*
Event Date*
MM slash DD slash YYYY
Multi-Day Event*
Does your event last for more than one day?
- Yes
- No
Multi-Day Event End Date*
If your event lasts for multiple days, enter the event end date.
MM slash DD slash YYYY
Event Start Time*
The time that your event begins

: Hours

Minutes

AM/PM
Event End Time*
The time that your event ends

: Hours

Minutes

AM/PM
Do you need your event set up on a date prior to the event itself?*
- Yes
- No
Set Up Date, If Prior to Event Date*
If you need set up completed on a date prior to your event date, enter the set up date here. If not, select "no" to the previous question.
MM slash DD slash YYYY
Time Set Up Must Be Completed By*
The time you need your set up ready to go. If you will need additional time to prep the room, such as adding table linens, receiving caterers, etc., please account for that in your set up completion time.

: Hours

Minutes

AM/PM
Date to Break Down Event*
Enter the date that your event will be broken down on, when all of your activities are complete.
MM slash DD slash YYYY
Time To Complete Event Break Down
If your event must be broken down by a certain time, enter it here. If no specific time, leave this field blank. Times may be adjusted by stage management to accommodate other events scheduled in the room.

: Hours

Minutes

AM/PM
Scene Shop Involvement*
i.e.: Set up completely, break down completely, deliver tables and chairs only, etc. Please list all required assistance.
Do You Need a Stagehand to Work This Event?*
i.e.: to run audio/video components during event or for other technical support
- Yes
- No
Stagehand Help Required*
Describe the assistance that you will need from a stage hand during your event. i.e.: run microphones, run video projections, etc.
Do you require Costume Shop assistance with this event?*
i.e.: provide dress forms with costumes
- Yes
- No
Requests for Costume Shop*
If you require assistance from the Costume Shop, such as the set up of dress forms with costumes, enter your request here. If not, please select "no" to previous question.
Mop Room*
- Yes
- No
Resources Required*
Please select all of the following resources which your set up requires. You will be prompted for additional details as necessary. Please note: Projectors are only available in Bemis Hall and Jones Studio. There is not normally a projector in the Dance Studio.
- Black Padded Chairs
- Multi-Colored Upholstered Chairs
- Plastic Folding Chairs
- Conductor Chairs
- Large Round Tables
- High Top Cocktail Tables
- 6-Foot Rectangular Tables
- 8-Foot Rectangular Tables
- Music Stands
- Piano
- Microphones
- Projector & Laptop Computer
- Mac Video Adapter
- Audio for Laptop
- Other Audio Playback
- Polycom Phone
- Skype
- Skype Video
- Lectern
- Raised Platforming
- Special Lighting
Number of Black Padded Chairs*
Please enter a number from 0 to 60.
Number of Multi-Colored Upholstered Chairs*
Please enter a number from 0 to 160.
Number of Plastic Folding Chairs*
Please enter a number from 0 to 80.
Number of Conductor Chairs*
Conductor Chairs are high chairs with a back
Please enter a number less than or equal to 2.
Number of Large Round Tables*
Please enter a number from 0 to 8.
Number of High Top Cocktail Tables*
Please enter a number from 0 to 6.
Number of 6-Foot Rectangular Tables*
Please enter a number from 0 to 6.
Number of 8-Foot Rectangular Tables*
Please enter a number from 0 to 6.
Number of Music Stands*
Please enter a number from 0 to 100.
Number of Microphones*
Microphones are wireless handheld microphones. Stands can be provided.
Please enter a number from 0 to 3.
Number of Standing Height Microphone Stands*
Please enter a number from 0 to 3.
Number of Table Top Microphone Stands*
Please enter a number from 0 to 3.
Number of Boom Microphone Stands*
Please enter a number from 0 to 4.
Describe Special Lighting Needs*
Rental Company*
Do you have an outside vendor providing rental materials for this event, such as tables and chairs or linens?
- Yes
- No
Rental Company Name*
If using a rental company enter name here. If no, select "no" to previous question.
Rental Company Arrival Time*

: Hours

Minutes

AM/PM
Are Food and/or Beverages Being Provided?*
Select yes if food is being provided in any capacity (i.e. internally by presenting department, externally by a caterer, etc).
- Yes
- No
This event will require garbage, recycling, and compost bins.
Catering Company*
Is an outside catering company providing service for this event?
- Yes
- No
Catering Company Name*
If using a catering company, enter name here. If not, select "no" to previous question.
Catering Company Arrival Time*

: Hours

Minutes

AM/PM
Is this event ticketed?*
- Yes
- No
Seating Type*
- General Admission
- Assigned Seating
Number of General Admission Seats Available*
Ticket Price*
Is this a free or paid event? If you select "paid" you will be prompted to enter a ticket price and a GL number.
- Free
- Paid
Ticket Price*
General Ledger (GL) Number*
Charge a $3.00 Order Fee?*
- Yes
- No
Ticket Purchase Methods*
Select all that apply.
- By Phone
- Online
- In Person
- At the Venue
Limit Number of Tickets Per Household?*
- Yes
- No
Maximum Tickets Per Household*
Website Set Up*
- Public Registration with Event Page
- Private Registration with Landing Page
Short Tagline for Event*
Longer Description of Event*
On Sale Date*
Enter the date your tickets should go on sale.
MM slash DD slash YYYY
On Sale Time*
Enter the time of day your tickets should go on sale.

: Hours

Minutes

AM/PM
Off Sale Date*
Enter the date your ticket sales should end.
MM slash DD slash YYYY
Off Sale Time*
Enter the time your ticket sales should end.

: Hours

Minutes

AM/PM
Print Tickets?*
- Yes
- No
Mail Tickets?*
- Yes
- No
Email Ticket Confirmations?*
- Yes
- No
Do you need Patron Services Staff present at event?*
- Yes
- No
Patron Services Staff Needs*
Please explain your needs from the Patron Services staff during your event.
Additional Instructions
Please list any additional instructions here.
Room Set Up Diagram*
Upload your set up diagram here. Blank set up diagram forms are available on the Electronic Callboard's Event Tech Request page.
Accepted file types: pdf, doc, jpg, Max. file size: 10 MB.