To schedule a Resident or Guest Artist to participate in your event, please follow the procedure outlined below. The Assistant Production Director – Scheduling, Rentals (Sarah) will respond to your request as quickly as possible.
Step 1: Ascertain Artist Availability
In order to determine if an artist is available for an event, please complete the Artist Scheduling Request Form. The Scheduling Team, and additional Artistic or Production team members as needed, will review your information and determine whether artists are available for your event and/or which artists would be best suited to your event. The Scheduling Team will notify you regarding our determinations.
Step 2: Ask Artist for Participation
Once approval for Artist participation is received from Scheduling, the Scheduling Team will work with you and the Head of Music, VP Artistic, or VP Production (based on which department hires your artist) to determine who will make the ask to the artist. Explain the purpose of the event to the artist and let them know that their availability has been cleared with scheduling & stage management.
Step 3: Complete the Artist Event Info Form
One week (or more) before your event, please complete the Artist Event Info Form. This form is used to communicate all of the event details and answers to frequently asked event questions to the artist. The Scheduling Team will forward the contents of this form, exactly as entered, to the participating artists and will copy the event organizer and opera representatives scheduled to be at the event.
Questions?
Please email Sarah with event scheduling questions.